Step by step
- Open Inventory > Add Stock Issue.
- Check the Date (required). If HRM is in your plan, choose the Department the items go to; the + beside it adds a new department. Choose Reported By, the staff member who asked for the items.
- In Search Product type the product name or code, or scan the barcode, and pick the product from the list.
- Enter the Quantity and choose the Unit. Unit Cost (Exc. Tax) is filled from the product; change it if needed. Subtotal shows quantity x cost.
- Choose the Stock Location: the shop itself or one of its warehouses. Press Add and the line goes into the table below.
- Repeat this for every product. Click a line of the table to load it back into the entry line and change it (Add becomes Update); the bin icon removes the line.
- Total Item, Total Quantity and Net Total Amount add up the table. Type a note in Remarks if needed.
- Choose the paper size in Print at the top, then press Save And Print, or Save to save and start the next issue on the same page.
Good to know
- A line is added only when the chosen Stock Location has enough stock; otherwise a message shows the current stock there.
- A service or digital product (stock not managed) cannot be issued.
- Saving lowers the stock of the chosen location and writes a Stock Issue line (out) in the product ledger. The value is taken at cost; no payment, sale or customer ledger entry is made.
- When the business setting "Maintain Expire Date or Price variation" is Yes, an Expire Date Variation window lists the lots of the product; pick the lot the items are taken from.
- The table cannot be empty when you save.
- Saved issues are in Stock Issue List, and one line per product in Stock Issued Product List.
- Only a user with the permission to add stock issues sees this page, and Inventory must be in your plan.