Step by step
- Open Purchases > Add Purchase.
- Select the Supplier; the + beside it adds a new supplier. Closing Bal. shows your balance with this supplier.
- If the goods go to a warehouse choose the Warehouse; without one they are added to the stock of the shop. Check the Date and the Purchase A/c.
- In Search Product type the name or code, or scan the barcode. Enter the Quantity and the Unit Cost, and the Discount or tax if the bill of the supplier has them.
- For a product with batch and expiry enter Batch No & Expire Date; for a serial product enter the Serial/IMEI numbers.
- Press Add. The product goes into the table. Repeat this for every product of the bill.
- Below the table enter Purchase Discount, Purchase Tax and Shipment Charge if there are any. Total Invoice Amount should be the same as the bill of the supplier.
- Enter what you pay now in Paying Amount (F4), then choose the Payment Method and the Credit A/c the money is paid from. The rest stays as due to the supplier.
- Press Save (F8), or Save & Print (F9) to print the purchase too.
Good to know
- Supplier, Date, Purchase A/c, Payment Method and Credit A/c are required.
- The unit cost you enter becomes the cost of the product. The selling price changes only when Profit & Selling Price is shown on this page and you fill it.
- The same product cannot be added twice; correct the line that is already in the table.
- If you forget the warehouse the software asks before it saves; without a warehouse the stock goes to the shop.
- Split Payment pays one bill from more than one account.
- Choosing a Brand loads all products of that brand and replaces the products already in the table.
- The Invoice ID is made by the software. Write the bill number of the supplier in Reference so it is easy to find later.