Step by step
- Open Accounting > Payments.
- Press New. Set the Date, the Credit A/c (the cash or bank account the money goes out of) and the Type/Method. Add Transaction No, Cheque No, Cheque Serial No, Reference and Remarks if needed.
- Choose the Debit A/c (who you pay). Its current balance and the List of Payable Vouchers (the due bills) appear on the right.
- Tick the bills being paid, or type the Paying Amount, then press Save or Save & Print.
- Filter Options opens the filters: Business, Paid To, User, From Date and To Date. Press Filter.
- Action > View shows the voucher with Print. Edit, Duplicate and Delete are in the same menu. The Total row adds up the Paid Amount.
- Excel, Pdf and Print export the list.
Good to know
- A payment is posted to the ledgers: the Credit A/c goes down and what you owe the paid account goes down.
- If you tick no bill, the money is set against the oldest due purchases only when Auto Repay: Purchases/S.Returns (Payment) is Yes in the settings.
- The Paying Amount must be at least 1.
- Edit, Duplicate and Delete show only for payments of your own shop and with the permission. Duplicate opens a new payment filled like the old one. Deleting a payment makes the bills it paid due again.
- The date can be changed only by a user with the Change Transactional Voucher Date permission.
- In the minimal accounting system Paid To is shown as Supplier.