BACKOFFICERun the work behind the counter
Back Office Management: Suppliers, Branch Stock and Staff Logins
Back office management in GPOS happens in the BackOffice, where owners and managers run the work behind the counter. Set tax rates and branding, buy from suppliers and send stock on to each branch, and give every employee a login with only the rights their role needs. An activity log records every change.
Best features
of Back Office Management System
Centralized
Data Management
BOMS allows businesses to store and manage all their data (financial, HR, inventory, etc.) in one centralized location.
Automation
of Routine Tasks
Automates repetitive administrative tasks such as payroll processing, inventory tracking, and invoicing.
Real-Time
Reporting and Analytics
BOMS provides real-time reports and analytics, enabling businesses to monitor performance, track KPIs, and analyze trends quickly.
We worked
with the world’s biggest brands
Back Office 6 features
For the office work
behind every store
Once settings, suppliers and purchases are in place, these are the back-office tools owners rely on: comparing supplier prices, sending stock out to branches, spotting low stock across stores, checking purchase history, and controlling who can sign in and what was changed.
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Compare supplier prices before buying
See what different suppliers charge for the same product before you raise the next purchase, so you buy from the one offering the better price rather than out of habit.
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Stock sent from head office to branches
Buy centrally and pass goods on to your stores from the BackOffice. Each branch then receives the stock into its own count, so it starts from what was actually sent.
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Low stock flagged across your stores
Back-office reports flag products running low, next to stock movement and your top sellers, so you can reorder what actually sells before a branch runs out of it.
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Purchase history by supplier
Pull a purchase report for a day, week or month to see what you bought, from which supplier and at what cost, and check it against that supplier's ledger before you settle the bill.
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A login for each member of staff
Give every employee their own login with a role that limits what they see, and remove it the day they leave, so nobody keeps back-office access after they have gone.
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Audit logs of back-office changes
Audit logs record what is changed in the back office and when, so if a figure looks wrong later you have a trail to follow instead of asking around.
Key Features of Back Office Management
From the GPOS BackOffice, owners and managers set up businesses, warehouses, tax rates and staff logins, buy from suppliers and read the reports that every sale keeps up to date.
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Multi Business Manage
- Several Businesses in One Account
- Switch Between Businesses in the BackOffice
- Own Stock, Sales and Staff per Business
- Combined Report for All Businesses
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Multi Warehouse
- Warehouses Added Alongside Shops
- Separate Count for Each Warehouse
- Central Buying at Head Office
- Stock Passed On to Branches
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GST & VAT tracking
- Tax Rates Set in Store Settings
- VAT or GST Number for Each Supplier
- Purchase Tax on Supplier Bills
- VAT Report Ready to Download
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Automated Data Sync
- Each Sale Updates Stock and Accounts
- Purchases Post to Supplier Ledgers
- Offline Bills Synced When Back Online
- Same Figures on PC, Tablet or Phone
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Role-Based Permissions
- Admin, Manager and Cashier Roles
- Own Login for Every Employee
- Access Removed When Staff Leave
- Activity Log of Every Change
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Sales Analytics & Reporting
- Daily, Weekly and Monthly Sales Reports
- Top-Selling Products by Period
- Employee Performance Summaries
- Reports Downloaded or Emailed
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Purchase Order Management
- Purchase Orders Raised in the BackOffice
- Supplier Prices Compared Before Ordering
- Purchase Order Converted to Invoice
- Purchase Returns to Suppliers
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24/7 support
Contact our team
Benefits of a
POS BackOffice Module
- Multi-currency support
- Financial & Accounting Tools
- Loyalty Program Integration
- Audit Logs
- Automated Data Sync
- GST & VAT tracking
- Supplier Price Comparison
Back Office Getting started 5 steps
How the back office
works
in GPOS
The GPOS back office takes five steps, from signing in to downloading reports. Because GPOS is cloud-based, you can reach it from any device, whether you are in the store, at home or travelling.
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Configure store settings
Open the BackOffice and set your tax rates, currency and branding, then choose what each staff role can view or manage there.
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Add your suppliers
Add suppliers with their details, then use the supplier ledger to follow every transaction you have with each one of them.
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Record purchases
Add each purchase from a supplier and record the goods received, then let your stores receive their stock from the BackOffice.
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Log returns and expenses
Create purchase returns for goods you send back to suppliers, and log business expenses so you can monitor and control cash flow.
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Download back-office reports
Generate daily, weekly or monthly sales reports, top-selling products, stock movement, purchase reports and employee performance summaries, then download or email them.
Customer stories
Feedback From Real Customers
Shop owners on what changed after their billing, stock and accounts moved to GPOS.
Using GPOS System for our Engine Oil distribution business has transformed operations. Billing, inventory, and accounting are now faster, accurate, and well-organized. Real-time stock tracking and detailed reports help us make better business decisions every day
GPOS makes billing, inventory, and sales management easy. Manage products, clients, and reports in one for trading businesses. Highly recommended for trading business that wants to manage effortlessly!
GPOS System has been a valuable asset for our trading business. It makes billing, inventory management, and sales tracking simple and efficient. Managing products, customers, suppliers, and reports is now much easier
We use GPOS System to manage billing, accounting, and inventory for our electronics store. It is fast, reliable, and easy to use. The real-time reports and stock management features have improved our efficiency, reduced errors in our everyday business operations
I use GPOS System for my computer hardware business to manage billing, inventory, and accounting. It is reliable, easy to use, saves time, improves accuracy, and helps me efficiently manage daily business operations and stock control in single software
We use GPOS System in our IT Shop every day. It’s fast, reliable, and easy to use. Inventory, sales, and billing are now fully organized, helping us save time and improve customer service. I highly recommend it for any IT shop
GPOS System has transformed our salon and spa operations. Billing, accounting, and inventory management are now faster, more accurate, and easier to track. It saves us valuable time every day and helps us serve customers better
We use GPOS System in our supershop to manage billing, accounting, and inventory. It’s fast, reliable, and easy to use. The system has improved our efficiency and helped streamline daily operations significantly
We've been using GPOS System at Adnan Drug House, and it has significantly improved our daily operations. Inventory tracking, billing, and reporting are now faster and more accurate. Highly recommended
GPOS System has been a great solution for our bike shop. It makes billing, inventory management, and sales tracking simple and efficient. Managing spare parts, customers, and reports is now much easier
GPOS System has been an excellent solution for our toy shop. It simplifies billing, inventory management, and sales tracking, making daily operations much more efficient. Managing products, customers, and reports is now easy
GPOS System has been a game-changer for our pharmacy. It makes billing, inventory control, and sales management fast and accurate. Managing medicines, stock levels, customers, and reports is now much easier
Safa Departmental Store has greatly benefited from using GPOS System. It has simplified billing, inventory management, and sales tracking, making daily operations faster and more efficient
GPOS System has been an excellent solution for our sanitary products business. It simplifies billing, inventory management, and sales tracking, helping us manage stock accurately and serve customers efficiently. The system is fast, reliable, and easy to use
GPOS System has transformed the way we manage our fashion store. From billing and inventory tracking to customer management and sales reporting, everything is now organized and efficient. The system is fast, easy to use, and helps us stay on top of stock and trends
GPOS System has been a great addition to our organic products shop. It makes billing, inventory management, and sales tracking simple and efficient. Managing products, customers, and reports is now much easier, helping us save time and improve accuracy
Before you switch
FREQUENTLY
ASKED
QUESTIONS (FAQ)
Everything owners ask before moving their shop to GPOS. If your question is not here, our team is a message away.
Expert team, 24/7
With dedicated 24/7 support, GPOS goes beyond being just a platform. We are your partner, from setup and data import to training your staff.
- Support
- 24/7, dedicated
- Setup
- Same day, nothing complicated
- Trial
- Free, before you buy
What is Back-Office Management in GPOS?
Back-Office Management is a core feature integrated into the GPOS system that allows business owners to efficiently manage administrative and operational tasks behind the scenes. This includes inventory management, employee scheduling, reporting, purchase tracking, supplier management, and more – all accessible from a central dashboard.
What features are included in Back-Office Management?
The GPOS Back-Office module includes:
Inventory Control: Add, edit, and track stock levels in real time.
Purchase Management: Manage purchase orders, supplier details, and goods received.
User & Role Management: Assign roles, set permissions, and manage staff access.
Expense Tracking: Log and monitor business expenses to control cash flow.
Reporting & Analytics: Generate detailed sales, stock, and financial reports.
Store Settings: Customize your business settings like tax rates, currency, branding, etc.
How does Back-Office Management improve efficiency?
It automates repetitive admin tasks, provides real-time business insights, and allows remote access to key functions. This saves time, reduces human error, and helps you make data-driven decisions faster.
Is the Back-Office accessible from anywhere?
Yes! Since GPOS is a cloud-based SaaS system, you can access the back-office module from any device with an internet connection – whether you're in the store, at home, or traveling.
Can I control which staff can access back-office features?
Absolutely. The system comes with role-based access control, allowing you to define what each team member can view or manage in the back office.
Can I manage multiple locations from the same back-office dashboard?
Yes. GPOS supports multi-store management, allowing you to oversee inventory, sales, and staff performance across all your branches from a single back-office interface.
How are reports generated in the back-office?
With a few clicks, you can generate customizable reports such as:
Daily/weekly/monthly sales reports
Top-selling products
Stock movement and low-stock alerts
Employee performance summaries These reports can be downloaded or emailed directly from the system.
Is training required to use the back-office system?
Not necessarily. The back-office dashboard is designed to be user-friendly and intuitive. However, we do provide documentation, video tutorials, and customer support if you need any assistance.
