Step by step
- Open Accounting > Journals and press New. Duplicate in the journal list opens this page filled with the lines of an older journal.
- Set the Date and the Reference. With Add Transaction Details on Yes, a small window asks for the method, transaction number and cheque numbers whenever you pick a bank account.
- The first line is a Dr line. Type in the account box; the matching accounts appear in the List of Accounts on the right. Click one, and Curr. Bal. shows its balance.
- Type the amount in the Debit column (or in Credit on a Cr line) and press Enter. A new line opens.
- On the new line type Dr or Cr in the first box, press Enter, then choose the account and the amount. Repeat until the Total of Debit equals the Total of Credit; the cursor then goes to Remarks.
- Write the Remarks and press Save or Save & Print. The Print box at the top chooses the paper size of the printout.
Good to know
- Total Debit and Total Credit must be equal and not 0, otherwise the journal is not saved.
- Any account can be used, including customers, suppliers, cash and bank. Each line is posted to the ledger of its account.
- The + button on a line adds a new line, and the trash button deletes a line.
- The date can be changed only by a user with the Change Transactional Voucher Date permission.
- For plain money in or out use Receipts, Payments, Incomes, Expenses or Fund-Transfer; a receipt or payment can also be set against invoices.