OrderQuotation to order to invoice
Order Management Software from Quotation to Invoice
Order management software in GPOS is the Order & Quotation module, made for businesses that take orders as well as walk-in sales. Turn a quotation into a sales order, keep it as a draft until the customer confirms, and convert it to an invoice when the goods go out.
Best features of
sales and purchase order management software
Order
Creation & Processing
Create, track, and manage sales and purchase orders effortlessly with real-time updates—reducing manual entry, minimizing errors, and speeding up order fulfillment.
Customer &
Inventory Integration
Automatically update inventory levels with each sale or purchase, helping avoid stockouts or overstocking and ensuring accurate stock visibility across all channels.
Order
Fulfillment & Tracking
Maintain detailed profiles for suppliers and customers, including order history, payment terms, and contact information—making repeat transactions faster and relationship management easier
We are working
with the world’s biggest brands
Order Management 6 features
For businesses that take
orders, not only sales
Quotes, sales orders and status tracking are the core. These tools handle orders that arrive from elsewhere or don't go to plan: online and walk-in orders side by side, branch routing, backorders, job orders with due dates, special instructions and changes after the fact.
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Online and walk-in orders side by side
Online, offline and walk-in orders all land in one dashboard, so your team works through a single list instead of checking every place an order might have come from.
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Each order routed to the right branch
If you run several stores, send each order to the location that will fulfil it. Orders stay in sync across branches, so each one knows what it has to prepare.
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Backorders when an item runs out
Take the order even when an item is out of stock, keep it as a backorder and fill it when the goods arrive, instead of sending the customer elsewhere.
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Job orders with a due date
For tailoring, laundry or other service work, record a custom job order with its due date and bill it with the charges that belong to that service.
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Instructions that stay on the order
Add the customer's instructions as a note on the order, such as a delivery time or how it should be packed, so whoever prepares or delivers it reads the same thing.
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Change, void or refund an order
When a customer changes their mind, edit the order, void it or process a refund, and the change stays in that customer's order history.
Key Features of Sales and Purchase Order Management
Sales and purchase orders management helps businesses streamline order processing, track inventory, and automate workflows. It ensures accurate order fulfillment, reduces errors, and improves efficiency. With real-time tracking, businesses can manage sales and procurement seamlessly, enhancing customer satisfaction and supplier relationships while optimizing stock levels for smooth operations.
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Quick Order Entry
- Customer Chosen from Your List
- Items Added by Scan or Search
- Delivery, Pickup or Dine-In
- Online and Walk-In Orders Together
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Custom Order Notes
- Delivery Time on the Order
- Packing Instructions Saved
- Same Note for Packing and Delivery
- Notes Kept in Order History
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Order Drafts & Quotes
- Quotations with Your Offered Prices
- Quotes Edited While Customers Decide
- Drafts Held Until Confirmed
- Quote Converted to a Sales Order
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Split Orders
- Split a Bill Between Guests
- Move or Merge Two Orders
- Out-of-Stock Items on Backorder
- Backorders Filled When Goods Arrive
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Advance Order Payments
- Advance Taken When Ordering
- Part Payments by Any Method
- Advances in the Customer Ledger
- Balance Settled on the Final Invoice
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Inventory Deduction
- Stock Deducted on Fulfilled Orders
- Returns Added Back to Stock
- Alert Quantity Warnings
- Stock In-Out Reports
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Order Status Tracking
- Status from Pending to Completed
- Cancelled Orders Kept on Record
- Ready-for-Pickup Messages
- Order History by Customer
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24/7 support
Contact our team
Benefits of a POS Order Management Module
- Backorder Handling
- Multi-Location Order Sync
- Order Modifications
- Customer Order History
- Partial Payments
- Refund & Void Processing
- Delivery Management
Order Management Getting started 5 steps
How order
management works
in GPOS
Order management in GPOS takes five steps, from the first quotation to the final invoice. Stock levels update automatically each time an order is processed, so availability stays accurate.
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Prepare a quotation
Add a quotation with the products and prices you are offering, and edit it while the customer decides. Quotes and draft orders stay in one place.
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Create the sales order
Add a sales order for the customer, assign it to delivery, pick-up or dine-in, and take an advance or partial payment where needed.
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Raise purchase orders
Create purchase orders for your suppliers in the same module and edit them as plans change, so sales and procurement are tracked side by side.
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Track order status
Move each order through Pending, Accepted, In-Process, Completed or Cancelled. Depending on your plan, customers can get updates on confirmation or readiness for pickup.
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Invoice and review orders
Convert the completed sales order to an invoice, print it in thermal or A4 format or email it, and review the order history kept with each customer.
Customer stories
Feedback From Real Customers
Shop owners on what changed after their billing, stock and accounts moved to GPOS.
We use GPOS System in our supershop to manage billing, accounting, and inventory. It’s fast, reliable, and easy to use. The system has improved our efficiency and helped streamline daily operations significantly
Safa Departmental Store has greatly benefited from using GPOS System. It has simplified billing, inventory management, and sales tracking, making daily operations faster and more efficient
GPOS System has been a great solution for our bike shop. It makes billing, inventory management, and sales tracking simple and efficient. Managing spare parts, customers, and reports is now much easier
GPOS System has been an excellent solution for our toy shop. It simplifies billing, inventory management, and sales tracking, making daily operations much more efficient. Managing products, customers, and reports is now easy
GPOS System has been an excellent solution for our sanitary products business. It simplifies billing, inventory management, and sales tracking, helping us manage stock accurately and serve customers efficiently. The system is fast, reliable, and easy to use
GPOS System has transformed the way we manage our fashion store. From billing and inventory tracking to customer management and sales reporting, everything is now organized and efficient. The system is fast, easy to use, and helps us stay on top of stock and trends
GPOS System has been a great addition to our organic products shop. It makes billing, inventory management, and sales tracking simple and efficient. Managing products, customers, and reports is now much easier, helping us save time and improve accuracy
Using GPOS System for our Engine Oil distribution business has transformed operations. Billing, inventory, and accounting are now faster, accurate, and well-organized. Real-time stock tracking and detailed reports help us make better business decisions every day
GPOS makes billing, inventory, and sales management easy. Manage products, clients, and reports in one for trading businesses. Highly recommended for trading business that wants to manage effortlessly!
GPOS System has been a valuable asset for our trading business. It makes billing, inventory management, and sales tracking simple and efficient. Managing products, customers, suppliers, and reports is now much easier
GPOS System has transformed our salon and spa operations. Billing, accounting, and inventory management are now faster, more accurate, and easier to track. It saves us valuable time every day and helps us serve customers better
We use GPOS System to manage billing, accounting, and inventory for our electronics store. It is fast, reliable, and easy to use. The real-time reports and stock management features have improved our efficiency, reduced errors in our everyday business operations
I use GPOS System for my computer hardware business to manage billing, inventory, and accounting. It is reliable, easy to use, saves time, improves accuracy, and helps me efficiently manage daily business operations and stock control in single software
We use GPOS System in our IT Shop every day. It’s fast, reliable, and easy to use. Inventory, sales, and billing are now fully organized, helping us save time and improve customer service. I highly recommend it for any IT shop
We've been using GPOS System at Adnan Drug House, and it has significantly improved our daily operations. Inventory tracking, billing, and reporting are now faster and more accurate. Highly recommended
GPOS System has been a game-changer for our pharmacy. It makes billing, inventory control, and sales management fast and accurate. Managing medicines, stock levels, customers, and reports is now much easier
Before you switch
FREQUENTLY
ASKED
QUESTIONS (FAQ)
Everything owners ask before moving their shop to GPOS. If your question is not here, our team is a message away.
Expert team, 24/7
With dedicated 24/7 support, GPOS goes beyond being just a platform. We are your partner, from setup and data import to training your staff.
- Support
- 24/7, dedicated
- Setup
- Same day, nothing complicated
- Trial
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What is the Order Management Software in GPOS?
Order Management Software in GPOS is a smart module that helps businesses efficiently manage customer orders from creation to fulfillment. It automates the order lifecycle—including sales, inventory updates, order tracking, and billing—directly within your GPOS SaaS platform. Whether you run a retail shop, restaurant, or service-based business, it simplifies complex order processes into one streamlined system.
What can I do with the GPOS Order Management module?
With the integrated order management system, you can:
Create and manage sales orders
Handle online, offline, and walk-in orders
Assign orders to delivery, pick-up, or dine-in
Track order status (pending, in progress, completed)
Auto-update stock based on fulfilled orders
View order history with customer data
Manage partial and full payments
Print or send invoices and order slips
Get real-time notifications and order insights
Is this software suitable for retail, restaurant, or service businesses?
Yes! The GPOS Order Management Software is flexible and designed to support:
Retail: Barcode scanning, order-based discounts, and delivery management.
Restaurants: Kitchen order tickets (KOT), table management, and meal status tracking.
Service businesses: Custom job orders, due dates, and service-specific billing.
Can I track order status in real time?
Yes. Each order is tracked through multiple statuses such as Pending, Accepted, In-Process, Completed, or Cancelled. This allows your team and your customers to stay informed about order progress at all times.
Does it support online and offline orders?
Absolutely. GPOS allows you to manage orders from both in-store (offline) and online channels in one unified dashboard. It integrates easily with eCommerce stores or food ordering platforms as well.
How does it help with inventory?
Every time an order is processed, the system automatically updates stock levels. You can also view stock availability, set low-stock alerts, and sync inventory across multiple stores or locations.
Can I print receipts and invoices for orders?
Yes. You can print custom-designed receipts, invoices, and order summaries directly from the system or send them via email to the customer. Thermal and A4 formats are supported.
Can customers get order updates?
Yes. Depending on your plan and configuration, customers can receive SMS, email, or in-app notifications for updates like order confirmation, shipment, or readiness for pickup.
Does the system support multi-store order management?
Yes. If you run multiple stores or branches, the GPOS system lets you manage, route, and fulfill orders by location, ensuring seamless coordination across your business.
Is order data stored securely?
Yes. If you run multiple stores or branches, the GPOS system lets you manage, route, and fulfill orders by location, ensuring seamless coordination across your business.
Is the Order Management module included in every plan?
The Order Management module is included in most GPOS SaaS plans. To confirm availability in your current subscription, please contact our support team or visit the pricing page
