Step by step
- Open Warehouse > Stock Check; the page title is Stock Checks. Choose a Location or All Locations at the top.
- Press New Stock Check. Choose the Location and the Check Date, then the Type: Full (every item of the location), Partial (a Category, Brand or Section) or Quick Check (the most valuable items not checked in 30 days, as many as Items To Count).
- Keep "Only items that have stock at this location" ticked to leave out items with no stock, add a Note and press Create & Start Counting. The count sheet opens.
- Count the items on the sheet and press Submit Count. Action > Count opens the sheet again while the check is still Counting.
- Action > Short & Excess shows the difference of each item. Print Check Sheet prints a sheet for counting on paper and Print Short & Excess prints the differences.
- For a submitted check press Action > Confirm & Adjust. Choose the Expense Account for the short stock, the Adjustment Type and a Reason, then press Confirm & Adjust Stock.
- Filter the list by Status (Counting, Submitted, Confirmed, Cancelled), From Date and To Date. The list shows the Counted progress, Short Qty, Short Value, Extra Qty, Extra Value and the Adjustment no.
Good to know
- A check goes Count, Submit, Confirm. Reopen sends a submitted check back to counting; Cancel stops a check that is not confirmed yet.
- A Full check cannot start while another check of the same location is still open.
- Confirming makes a Stock Adjustment for the short items, the same as the Stock Adjustment screen (stock, product ledger, expense account and day book). Extra stock is not added: record it with a Purchase or Opening Stock.
- A check of a shop store must be confirmed by a user of that shop. A confirmed check cannot be deleted.
- A check does not change the shelves. If the shelves then hold more than the stock, use Fix Shelf Stock on Place on Shelf.
- Avoid sales and transfers from the location while counting; the system quantity is read again when the count is submitted.
- Permissions: Stock Check View, Stock Check Add / Cancel, Enter Counts / Submit, Confirm & Adjust (Write Off Short) and Stock Check Delete.