Step by step
- Open Adjustments > Add Stock Adjustment.
- Choose the Expense Ledger (called Expense Category in the minimal accounting system) where the loss is booked; it is required. Check the Adjust. Date.
- Choose the Adjustment Type: Normal for leakage, damage and similar, Abnormal for fire, accident, theft and similar. The Voucher No is made by the software.
- In Search Product type the name or code, or scan the barcode. The ST box beside the entry line shows the current stock.
- Enter the Quantity to remove, check the Unit Cost (Exc. Tax), choose the Stock Location (the shop or a warehouse) and press Add. Repeat this for every product.
- Below the table choose a Reason Type (Damaged, Expired, Theft / Lost, Wastage, Internal use, Count shortage or Other) and write the Reason if you like.
- If money came back for the loss, type it in Recovered Amount (Receipt), then choose the Payment Method and the Debit A/c that receives it.
- Press Save. The Stock Adjustment List opens.
Good to know
- This page only takes stock out. The quantity of a line cannot be more than the stock of its location.
- Saving lowers the stock, writes a Stock Adjustment line (out) in the product ledger and debits the expense ledger with the Net Total Amount (the cost of the removed goods).
- A Recovered Amount makes a receipt voucher: the Debit A/c gets the money and the expense goes down by that amount.
- The product table cannot be empty.
- Reason Type is optional; it feeds the Shrinkage by reason summary of the Stock Adjustment Report.
- The Adjust. Date can be changed only by a user who has the permission to change voucher dates.
- When the business setting "Maintain Expire Date or Price variation" is Yes, an Expire Date Variation window lets you pick the lot the goods are taken from.