Step by step
- Open Purchases > Add Purchase Return.
- Select the Supplier. Closing Balance shows your balance with this supplier before the return.
- To return goods of one purchase, type its number in P. Invoice ID and pick it. All items of that purchase are loaded with their Purchased Qty and a Return Qty of 0, and the product search is switched off.
- Click an item in the table to load it into the entry line, enter the Quantity to return and press Update. Without an invoice, find the product in Search Product (F2), enter the Quantity and the Unit Cost and press Add.
- Check the Return Date, the Pur. Ledger (keep the default) and, if you have warehouses, the Warehouse the goods are taken from.
- Below the table enter Return Discount and Return Tax if needed. Total Return Amount is the value of the return.
- If the supplier pays money back now, enter it in Received Amount (F4) and choose the Payment Method and the Debit A/c that receives it. The rest reduces what you owe the supplier.
- Press Save (F8), or Save & Print (F9) to print the return too. Print at the top chooses A4 or A5.
Good to know
- Supplier, Return Date, Pur. Ledger, Payment Method and Debit A/c are required. A return can have at most 60 products, and at least one quantity must be above 0.
- The return quantity cannot be more than the stock now in the chosen warehouse or shop.
- For a Serial/IMEI product enter the numbers you send back in Serial/IMEI No.
- When you pick the invoice the return is linked to that purchase: its Return and Due in the Purchase List change.
- The Voucher No is made by the software.
- Unsold goods of a consignment supplier are also given back here.
- The date can be changed only by a user who has the permission for it.