To delete a purchase order in GPOS, open the Order module and click Purchase Orders. Find the PO by number, supplier name or date, open it to check the details, click Delete and confirm. Deleted purchase orders cannot be restored, and a PO already converted to a purchase invoice cannot be deleted.
This tutorial will guide you through the step-by-step process of deleting a saved purchase order in GPOS.
🛠️ Why You Might Need to Delete a Purchase Order
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A purchase order was created by mistake
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Supplier or item details were entered incorrectly
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Duplicate purchase orders exist in the system
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Business decision changed and the order is no longer valid
📋 Steps to Delete a Purchase Order in GPOS
✅ Step 1: Go to the Purchase Order List
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Log in to your GPOS dashboard.
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From the side menu, navigate to the “Order” module.
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Click on “Purchase Orders” to view the list of saved purchase orders.
✅ Step 2: Search and Select the Purchase Order
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Use filters such as PO Number, Supplier Name, or Date to search.
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Locate the purchase order you want to delete.
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Select it from the list.
✅ Step 3: Open the Purchase Order
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Click on the PO ID (e.g., PO-2508-0001) to open the order details.
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Review the details to confirm that this is the correct order you wish to delete.
✅ Step 4: Click on “Delete Purchase Order”
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On the purchase order screen, click the “Delete” button.
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The system may ask for confirmation before proceeding.
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Confirm the deletion.
✅ Step 5: Verify Deletion
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Once deleted, the purchase order will no longer appear in the Purchase Order List.
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Inventory and accounts will not be affected if the order has not yet been converted to a purchase invoice.
🔐 Important Notes
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Only authorized users with delete permissions can remove purchase orders.
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Deleted purchase orders cannot be restored.
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If a PO has already been converted to a Purchase Invoice, it cannot be deleted (you must cancel/return instead).
🎯 Tips
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Always double-check before deleting, as the process is irreversible.
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Use cancellation instead of deletion if you want to keep a record for audit purposes.
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Maintain proper user roles to avoid accidental deletions.
By following these steps, you can securely delete unwanted or duplicate purchase orders in GPOS while keeping your records clean and accurate.