To check a supplier ledger in GPOS, open the Supplier List in the Contact section, search for the supplier by name, company or contact number, open the profile and click Ledger or View Ledger. It shows purchase invoices, payments, credits and the outstanding balance. Filter by date range, transaction type or status, then export to PDF or Excel or print.
🛠️ Why You Need to Check a Supplier Ledger
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To view outstanding balances with a supplier
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To track purchase history and payments made
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To verify product supply against invoices
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To maintain accurate accounts payable records
📋 Steps to Check Supplier Ledger in GPOS
✅ Step 1: Go to the Supplier Module
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Log in to your GPOS dashboard.
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From the side menu, navigate to the “contact” section.
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Click on “Supplier List” to view all registered suppliers.
✅ Step 2: Search and Select the Supplier
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Use the search box to find the supplier by name, company, or contact number.
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Click on the supplier’s name to open their profile.
✅ Step 3: Open the Ledger View
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Inside the supplier profile, locate the “Ledger” or “View Ledger” option.
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Click to open the detailed ledger report.
✅ Step 4: Review Ledger Details
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View all purchase invoices from the supplier
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See payment transactions and credits
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Check the current outstanding balance
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Verify dates, invoice numbers, and amounts
✅ Step 5: Apply Filters (Optional)
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Filter ledger entries by date range, transaction type, or status.
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This helps in finding specific transactions quickly.
✅ Step 6: Export or Print Ledger (Optional)
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Click “Export” to download the ledger in PDF or Excel format.
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Use the “Print” option for a hard copy.
🔐 Important Notes
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Only authorized users can access supplier ledgers.
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Ledger entries are automatically updated when purchases or payments are recorded.
🎯 Tips
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Check supplier ledgers regularly to avoid payment disputes.
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Use filters to generate monthly or yearly supplier reports.
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Keep payment records updated for accurate outstanding balances.
By following these steps, you can easily check and manage supplier ledgers in GPOS — ensuring clear records, accurate payments, and smooth supplier relationships.