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How to Receive Stock from BackOffice in GPOS

PostedAugust 21, 2025
UpdatedAugust 21, 2025
Byadmin

  This tutorial will guide you through the process of receiving stock in GPOS from the BackOffice module.

🛠️ Why You Need to Receive Stock

  • To update inventory when items are transferred from the warehouse or godown

  • To confirm the stock arrival at the destination location

  • To keep track of pending and received quantities

  • To maintain accurate stock and valuation

📋 Steps to Receive Stock from BackOffice in GPOS

✅ Step 1: Go to Stock Transfer / Receive Stock Screen

  1. Log in to your GPOS BackOffice dashboard.

  2. Navigate to the “Inventory” module.

  3. Click on “Receive Stock” to view pending stock transfers.

✅ Step 2: Select Stock Transfer Document

  1. From the list, select the stock transfer that you need to receive.

  2. Review the transfer details:

  • Send From: Smart Solutions

  • Send At: Godown-1-(01)-(WH)

  • Send To: Smart Solutions

  • Received Date: 21-08-2025

✅ Step 3: Review Product Details

Check the products that were sent:

Product Unit Stock Location Send Qty Received Qty Pending Qty
500 LITER GAZI TANK (1849) PC Smart Solutions 50.00 0.00 50.00

✅ Step 4: Enter Received Quantity

  1. Update the Received Qty field with the actual quantity received.

  2. If full quantity is received, enter 50.00 in the “Received Qty” column.

  3. If partial stock is received, update accordingly, and the remaining will show as Pending Qty.

✅ Step 5: Add Receiver Note (Optional)

  • You may enter a note for reference (e.g., “Received in good condition” or “Pending due to shortage”).

  • Example:
    Receiver Note: Stock received partially, 20 pending from supplier.

✅ Step 6: Save and Confirm

  1. After entering received quantities, click “Save & Confirm”.

  2. The system will update:

    • Received Stock Value → Based on the quantities received.

    • Inventory → Updated automatically for the receiving location.

🔐 Important Notes

  • Only authorized users can confirm stock receiving.

  • Once confirmed, inventory is updated immediately.

  • Pending stock will remain visible until fully received.

🎯 Tips

  • Always verify the physical stock before updating in the system.

  • Use receiver notes for clear communication with the warehouse team.

  • Regularly check pending stock transfers to avoid shortages.

By following these steps, you can easily receive stock from BackOffice in GPOS, ensuring accurate inventory management and smooth stock tracking.

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