How to Edit a Product Stock Transfer in GPOS
This tutorial will guide you through the process of editing a Product Stock Transfer in GPOS while ensuring data consistency across locations.
🛠️ Why You Might Need to Edit a Stock Transfer
The wrong quantity was entered during transfer
Incorrect source or destination location selected
Need to update voucher details before final approval
Items were partially received and need adjustment
📋 Steps to Edit a Stock Transfer in GPOS
✅ Step 1: Go to the Stock Transfer List
Log in to your GPOS dashboard.
From the left-side menu, navigate to the “Transfer” module.
Select “Stock Transfer List” to view all transfers.
✅ Step 2: Search and Select the Transfer
Use filters such as Date, Voucher No, Send From, and Send To to find the desired stock transfer.
From the list, locate the specific voucher you want to edit.
✅ Step 3: Choose an Action
Each stock transfer record has the following actions:
View → See all transfer details without making changes.
Edit → Modify the transfer details (quantities, items, locations, etc.).
Delete → Permanently remove the transfer record (only if allowed by permissions).
👉 To make changes, click on the Edit option.
✅ Step 4: Make Necessary Changes
When editing a stock transfer, you can:
Update Send From or Send To locations
Modify item quantities
Add or remove items from the voucher
Correct voucher details before finalizing
✅ Step 5: Save the Changes
After editing, click on the Save button.
The updated transfer details will be applied, retaining the same Voucher No.
Stock reports and item availability will be updated automatically.
🔐 Important: User Permissions
Only authorized users can edit or delete stock transfers.
Every edit is logged with the ‘Created By’ details for audit purposes.
📊 Stock Transfer Data Fields
In the stock transfer list, you will see the following columns:
Date → Transfer creation date
Voucher No → Unique transfer voucher number
Created From → Where the voucher was generated
Send From → Source location/store
Send To → Destination location/store
Receiving Status → Pending / Partial / Completed
Total Item → Number of different products transferred
Total Qty → Sum of quantities of all items
Total Stock Value → Monetary value of transferred stock
Total Send Qty → Total quantity dispatched
Total Received Qty → Total quantity received at destination
Total Pending Qty → Items still not received
Created By → User who created the transfer
🎯 Tips
Always verify quantities before finalizing a transfer.
Use the Receiving Status column to monitor pending stock.
If partial transfers are common, review reports regularly to avoid stock mismatches.
By following these steps, you can confidently edit and manage stock transfers in GPOS, ensuring accurate movement of products between locations.