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How to Delete a Product in GPOS

PostedAugust 16, 2025
UpdatedAugust 16, 2025
Byadmin

This tutorial will guide you through the step-by-step process of deleting a product from GPOS.
⚠ Important: Before you can delete a product, you must first delete all related transactions (such as purchase entries, sales invoices, stock transfers, or adjustments) linked to that product.

🛠️ Why You Might Need to Delete a Product

  • The product is no longer available for sale

  • Duplicate product entries in the system

  • Wrong product information was entered during creation

  • The product is discontinued or replaced with another SKU

📋 Steps to Delete a Product in GPOS

✅ Step 1: Check and Remove Related Transactions

  1. Log in to your GPOS dashboard.

  2. Search for all transactions linked to the product (Sales, Purchases, Stock Adjustments, Transfers, etc.).

  3. Delete these transactions one by one — the product cannot be deleted until all related records are removed.

✅ Step 2: Go to the Product List

  1. From the side menu, navigate to the “Inventory” module.

  2. Click “Product List” to view all products.

✅ Step 3: Search for the Product

  1. Use the search bar to find the product by Product Name or Product Code.

  2. Confirm that this is the correct product you want to delete.

✅ Step 4: Open Product Details

  1. Click on the product “Action” to view its details (such as Product Name, Code, Unit, Category, Brand, etc.).

  2. Double-check that no stock remains for this product. If there is stock, adjust it to zero before deleting.

✅ Step 5: Delete the Product

  1. Click the “Delete” button.

  2. Confirm the deletion when prompted — remember, this action is permanent.

🔐 Important Notes

  • Deleting a product is irreversible — once deleted, it cannot be recovered.

  • If the product is linked to any transaction, GPOS will not allow deletion until those transactions are removed.

  • Always double-check product details before deleting to avoid mistakes.

🎯 Tips

  • For outdated products, consider marking them as inactive instead of deleting, so past transaction records remain intact.

  • Use the Alert Quantity feature before deletion to ensure no hidden stock exists.

  • If the product has variants or is part of a bundle, delete those first.

By following these steps, you can safely delete a product from GPOS while ensuring your sales and inventory data remain accurate.

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