How to View and Manage Expired Products in GPOS
This tutorial will guide you through the process of checking, tracking, and managing expired products in GPOS.
🛠️ Why You Need to Track Expired Products
To ensure expired products are not sold to customers
To maintain product quality and brand reputation
To comply with health and safety regulations
To manage stock rotation effectively (FIFO / FEFO)
📋 Steps to View Expired Products in GPOS
✅ Step 1: Go to the Expired Products Screen
Log in to your GPOS dashboard.
From the side menu, navigate to “Inventory”.
Click on “Expired Products” to open the list.
✅ Step 2: Search and Filter Products
Use the search bar to find products by name, batch number, or supplier.
Use filters to narrow results by stock location, expiry date, or supplier.
You can also adjust the “Show Entries” dropdown to view 10, 25, 50, or 100 products at once.
✅ Step 3: Review Product Details
In the expired products table, you can view:
Product Name – The expired item’s name
Stock Location – Where the product is stored
Stock In By – The staff who entered the stock
Supplier – The supplier of the product
Unit Cost (Exc. Tax) – Purchase cost without tax
Left Qty – Quantity remaining in stock
Batch No – Batch number for tracking
Expired Date – Date the product expired
✅ Step 4: Take Action on Expired Products
Remove from Shelf – Physically remove expired products from sales area
Stock Adjustment – Use GPOS stock adjustment to record the removal
Return to Supplier – If your supplier allows returns for expired goods
Waste Recording – Mark as wastage for reporting and accounting
✅ Step 5: Save or Export the List
Click Export to download the expired products list in Excel or PDF.
Save it for auditing, reporting, or supplier claims.
🔐 Important Notes
Only authorized inventory managers can edit or delete expired stock records.
Expired products remain in the system until adjusted or removed.
🎯 Tips
Set up expiry alerts in GPOS to get notified before products expire.
Regularly check your expired products list to avoid losses.
Implement FIFO (First In, First Out) or FEFO (First Expiry, First Out) to minimize expired stock.
By following these steps, you can effectively track, manage, and remove expired products in GPOS — keeping your inventory fresh and your customers safe.