How to Receive Stock from Warehouse in GPOS
This tutorial will guide you through the process of receiving stock from a warehouse in GPOS. This ensures that items transferred from one location to another are properly recorded and updated in your inventory.
🛠️ Why You Need to Receive Stock
To update the branch/store inventory after stock is sent from the warehouse
To track pending vs. received stock quantities
To maintain accurate stock valuation
To ensure accountability between warehouse and store transfers
📋 Steps to Receive Stock from Warehouse in GPOS
✅ Step 1: Go to the Stock Transfer Module
Log in to your GPOS dashboard.
From the side menu, go to the “Transfer” module.
Click on “Stock Received From Warehouse”.
✅ Step 2: View Pending Stock Transfers
On the Stock Receive List screen, you will see all pending and completed transfers with details such as:
Action – Options to view or receive stock
Date – Date of stock transfer request
Voucher No – Unique voucher number generated by the system
Created From – Which system or branch initiated the transfer
Send From – Warehouse/store sending the stock
Send To – Your location/branch receiving the stock
Receiving Status – Pending / Partially Received / Completed
Total Item – Number of unique items in the transfer
Total Qty – Total quantity of items
Total Stock Value – Monetary value of the transfer
Total Send Qty – Quantity sent from the warehouse
Total Received Qty – Quantity already received
Total Pending Qty – Quantity yet to be received
Created By – User who created the transfer
✅ Step 3: Select the Voucher
Find the transfer voucher you want to process.
Use filters like Voucher No, Date, or Warehouse Name to search.
Click on the “Receive” action button.
✅ Step 4: Verify Stock Details
The system will display the items, quantities, and values.
Check that the sent items match the physical stock received.
If partial stock has arrived, update the quantities accordingly.
✅ Step 5: Confirm Stock Receipt
Enter the received quantity against each item.
Update remarks if necessary (e.g., “5 damaged items not received”).
Click “Save & Confirm Receipt”.
✅ Step 6: Stock Updated
The Receiving Status will change to Completed or Partially Received.
Your branch/store inventory will be updated automatically.
The transaction will be logged with full details for audit and reporting.
🔐 Important Notes
Only authorized users can receive stock transfers.
Pending stock will remain visible until fully received.
Every action is logged with date, voucher no, and user info for accountability.
🎯 Tips
Always cross-check physical stock with system quantities before confirming.
Use filters to quickly find pending transfers.
Train store staff to report discrepancies immediately.
✅ By following these steps, you can easily manage stock transfers from warehouse to store in GPOS — ensuring accurate stock records and smooth business operations.