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How to Receive Stock from Warehouse in GPOS

PostedAugust 21, 2025
UpdatedAugust 21, 2025
Byadmin

This tutorial will guide you through the process of receiving stock from a warehouse in GPOS. This ensures that items transferred from one location to another are properly recorded and updated in your inventory.

🛠️ Why You Need to Receive Stock

  • To update the branch/store inventory after stock is sent from the warehouse

  • To track pending vs. received stock quantities

  • To maintain accurate stock valuation

  • To ensure accountability between warehouse and store transfers

📋 Steps to Receive Stock from Warehouse in GPOS

✅ Step 1: Go to the Stock Transfer Module

  1. Log in to your GPOS dashboard.

  2. From the side menu, go to the “Transfer” module.

  3. Click on “Stock Received From Warehouse”.

✅ Step 2: View Pending Stock Transfers

On the Stock Receive List screen, you will see all pending and completed transfers with details such as:

  • Action – Options to view or receive stock

  • Date – Date of stock transfer request

  • Voucher No – Unique voucher number generated by the system

  • Created From – Which system or branch initiated the transfer

  • Send From – Warehouse/store sending the stock

  • Send To – Your location/branch receiving the stock

  • Receiving Status – Pending / Partially Received / Completed

  • Total Item – Number of unique items in the transfer

  • Total Qty – Total quantity of items

  • Total Stock Value – Monetary value of the transfer

  • Total Send Qty – Quantity sent from the warehouse

  • Total Received Qty – Quantity already received

  • Total Pending Qty – Quantity yet to be received

  • Created By – User who created the transfer

✅ Step 3: Select the Voucher

  1. Find the transfer voucher you want to process.

  2. Use filters like Voucher No, Date, or Warehouse Name to search.

  3. Click on the “Receive” action button.

✅ Step 4: Verify Stock Details

  1. The system will display the items, quantities, and values.

  2. Check that the sent items match the physical stock received.

  3. If partial stock has arrived, update the quantities accordingly.

✅ Step 5: Confirm Stock Receipt

  1. Enter the received quantity against each item.

  2. Update remarks if necessary (e.g., “5 damaged items not received”).

  3. Click “Save & Confirm Receipt”.

✅ Step 6: Stock Updated

  • The Receiving Status will change to Completed or Partially Received.

  • Your branch/store inventory will be updated automatically.

  • The transaction will be logged with full details for audit and reporting.

🔐 Important Notes

  • Only authorized users can receive stock transfers.

  • Pending stock will remain visible until fully received.

  • Every action is logged with date, voucher no, and user info for accountability.

🎯 Tips

  • Always cross-check physical stock with system quantities before confirming.

  • Use filters to quickly find pending transfers.

  • Train store staff to report discrepancies immediately.

✅ By following these steps, you can easily manage stock transfers from warehouse to store in GPOS — ensuring accurate stock records and smooth business operations.

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