How to Manage Payroll in GPOS

This tutorial will guide you through the step-by-step process of creating and managing payroll for employees in GPOS.

🛠️ Why You Need Payroll Management

• To calculate and record employee salaries systematically

• To manage deductions, bonuses, and allowances

• To keep track of payment status (Paid/Due)

• To generate payroll reports for business and compliance

📋 Steps to Create and Manage Payroll in GPOS

✅ Step 1: Go to the Payroll Module

1. Log in to your GPOS dashboard.

2. From the side menu, navigate to the “Payroll” module.

3. Click on “Create Payroll” or open the Payroll List screen.

✅ Step 2: Select Month and Year

1. Choose the Month/Year for which payroll needs to be generated.

2. This ensures salaries are properly grouped by period.

✅ Step 3: Add Employee Details

1. Select the employee(s) from the payroll list.

2. Each record will show: Employee Name, Business, Department.

3. A unique Payroll Voucher will be generated for each payroll entry.

✅ Step 4: Enter Salary Components

• Gross Amount – Total salary before deductions.

• Paid Amount – Amount paid to the employee.

• Due Amount – Remaining balance (if any).

✅ Step 5: Set Payment Status

1. Choose Paid or Due based on the transaction.

2. If payment is partially done, the system will automatically calculate the Due amount.

✅ Step 6: Save Payroll Entry

1. Review all employee salary details.

2. Click on the “Save” button.

3. Payroll entries will now appear in the list with columns:

   • Month/Year

   • Employee

   • Payroll Voucher

   • Business

   • Department

   • Payment Status

   • Gross Amount

   • Paid

   • Due

   • Action (Edit/Delete/View)

🔐 Important Notes

• Only authorized users (e.g., HR/Manager) can create or edit payrolls.

• Payroll logs are stored for auditing and compliance.

• You can generate payroll reports for any employee, department, or month.

🎯 Tips

• Always verify employee attendance and overtime before finalizing payroll.

• Use filters (Month/Year, Department, Status) to quickly find payroll records.

• Encourage employees to review payslips for transparency.