How to Edit a Product Stock Transfer in GPOS

This tutorial will guide you through the process of editing a Product Stock Transfer in GPOS while ensuring data consistency across locations.

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🛠️ Why You Might Need to Edit a Stock Transfer

• The wrong quantity was entered during transfer

• Incorrect source or destination location selected

• Need to update voucher details before final approval

• Items were partially received and need adjustment

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📋 Steps to Edit a Stock Transfer in GPOS

✅ Step 1: Go to the Stock Transfer List

1. Log in to your GPOS dashboard.

2. From the left-side menu, navigate to the “Transfer” module.

3. Select “Stock Transfer List” to view all transfers.

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✅ Step 2: Search and Select the Transfer

1. Use filters such as Date, Voucher No, Send From, and Send To to find the desired stock transfer.

2. From the list, locate the specific voucher you want to edit.

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✅ Step 3: Choose an Action

Each stock transfer record has the following actions:

• View → See all transfer details without making changes.

• Edit → Modify the transfer details (quantities, items, locations, etc.).

• Delete → Permanently remove the transfer record (only if allowed by permissions).

👉 To make changes, click on the Edit option.

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✅ Step 4: Make Necessary Changes

When editing a stock transfer, you can:

• Update Send From or Send To locations

• Modify item quantities

• Add or remove items from the voucher

• Correct voucher details before finalizing

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✅ Step 5: Save the Changes

1. After editing, click on the Save button.

2. The updated transfer details will be applied, retaining the same Voucher No.

3. Stock reports and item availability will be updated automatically.

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🔐 Important: User Permissions

• Only authorized users can edit or delete stock transfers.

• Every edit is logged with the ‘Created By’ details for audit purposes.

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📊 Stock Transfer Data Fields

In the stock transfer list, you will see the following columns:

• Date → Transfer creation date

• Voucher No → Unique transfer voucher number

• Created From → Where the voucher was generated

• Send From → Source location/store

• Send To → Destination location/store

• Receiving Status → Pending / Partial / Completed

• Total Item → Number of different products transferred

• Total Qty → Sum of quantities of all items

• Total Stock Value → Monetary value of transferred stock

• Total Send Qty → Total quantity dispatched

• Total Received Qty → Total quantity received at destination

• Total Pending Qty → Items still not received

• Created By → User who created the transfer

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🎯 Tips

• Always verify quantities before finalizing a transfer.

• Use the Receiving Status column to monitor pending stock.

• If partial transfers are common, review reports regularly to avoid stock mismatches.

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By following these steps, you can confidently edit and manage stock transfers in GPOS, ensuring accurate movement of products between locations.