How to Add a Product in GPOS

🛒 How to Add a Product in GPOS

This tutorial will guide you through the step-by-step process of adding a new product to your GPOS inventory.

🛠️ Why You Need to Add a Product

• To make the product available for billing in POS

• To track stock levels and inventory movement

• To manage product pricing, tax, and variants

• To enable the product for online sales (if connected to e-commerce)

📋 Steps to Add a Product in GPOS

✅ Step 1: Go to the Product Management Screen

1. Log in to your GPOS dashboard.

2. From the side menu, navigate to the “Products” module.

3. Click on “Add Product” to open the product entry form.

✅ Step 2: Enter Basic Product Details

1. Product Name – Enter the product’s name exactly as you want it to appear on invoices and reports.

2. Product Code – Assign a unique product code for easy reference (can be auto-generated if you prefer).

3. Unit – Select the measurement unit (e.g., pcs, kg, liter).

4. Has Multi Unit – Enable if the product is sold in multiple units (e.g., piece & carton).

5. Barcode Type – Choose a barcode format (default: Code 128).

✅ Step 3: Assign Categories and Brand

1. Category – Select the category for better product organization.

2. Subcategory – Choose a subcategory if applicable.

3. Brand – Select the product’s brand (optional).

✅ Step 4: Set Stock and Alert Settings

1. Alert Quantity – Set the minimum stock quantity at which the system will give a low-stock alert.

2. Warranty – Enter the warranty period if applicable.

3. Business Access – Assign product visibility to specific business locations.

✅ Step 5: Define Product Condition and Stock Type

1. Condition – Choose “New” or other relevant condition.

2. Stock Type – Select Manageable Stock if you want to track stock.

3. Applicable Tax – Choose the applicable tax rate (e.g., VAT, GST).

4. Tax Applicable For – Set whether tax is applied to the selling price or purchase price.

✅ Step 6: Enter Pricing Details

1. Unit Cost (Excl. Tax) – Enter the purchase cost of the product.

2. Profit Margin (%) – Enter your desired profit percentage; GPOS can auto-calculate the selling price.

3. Unit Price (Excl. Tax) – Set the selling price (excluding tax).

✅ Step 7: Additional Product Settings

1. Has Variant? – Enable if the product has size, color, or other variations.

2. Type – Choose General for normal products or another type if applicable.

3. Weight – Enter the product weight if relevant.

4. Displayed in E-com – Select Yes if the product will be visible on your online store.

5. Enable IMEI/SL No – Enable if tracking serial or IMEI numbers.

6. Is For Sale – Keep enabled if the product will be sold.

7. Batch No/Expire Date – Enable if the product has batch numbers or expiry dates.

✅ Step 8: Add Product Image and Description

1. Thumbnail Photo – Upload a product image (drag & drop or click to select).

2. Description – Write a short description of the product for reference or online display.

✅ Step 9: Save the Product

1. Review all the details you entered.

2. Click the “Save” button to add the product to your inventory.

3. The product will now be available for billing in POS and will appear in reports.

🔐 Important Notes

• Only authorized users can add or edit products.

• Adding accurate cost and selling prices helps maintain profit and tax reports.

• Use clear product names for faster search during billing.

🎯 Tips

• Always set an alert quantity to avoid stockouts.

• Use categories and brands to organize products for easier reporting.

• If you sell online, ensure the product is enabled for e-commerce.

By following these steps, you can quickly and accurately add products to GPOS, ensuring your inventory, billing, and reporting remain up to date.