Help Center
< All Topics
Print

How to Add a New User in GPOS

PostedSeptember 8, 2025
UpdatedSeptember 8, 2025
Byadmin

This tutorial will guide you through the step-by-step process of adding a new user in GPOS, including setting up login credentials, assigning roles, and filling in personal, business, and HR details.

🛠️ Why You Need to Add a User

  • To create login access for staff or team members
  • To assign specific roles and permissions
  • To track sales, performance, and activities by individual users
  • To manage employee records and HR details

📋 Steps to Add a New User in GPOS

✅ Step 1: Go to User Management

  1. Log in to your GPOS dashboard.
  2. Navigate to Settings / Back Office.
  3. Click on “Users” and then select “Add New User”.

✅ Step 2: Fill in User Information

  • Prefix: Choose Mr / Mrs / Miss.
  • First Name*: Enter the user’s first name (mandatory).
  • Last Name: Enter the user’s last name.
  • Email*: Provide a valid email address (required for login/notifications).
  • Phone*: Enter the user’s phone number.
  • Business*: Select the business or back-office branch the user belongs to.
  • Type: Select User.

✅ Step 3: Set Role & Login Details

  • Allow Login: Enable if the user should have login access.
  • Username*: Choose a unique username (e.g., demos).
  • Role*: Assign a predefined role (e.g., Cashier, Manager, Admin).
  • Password*: Set a secure password.
  • Confirm Password*: Re-enter the password for confirmation.

✅ Step 4: Configure Sales Permissions

  • Commission (%): Enter commission rate if applicable.
  • Max Discount (%): Define the maximum discount the user can give.
  • Max Sales Discount Percent: Restrict discount limits to control pricing flexibility.

✅ Step 5: Enter Bank Details (Optional)

  • Account Name
  • Account Number
  • Bank Name
  • Bank Identifier Code (BIC/IFSC/SWIFT)
  • Branch
  • Tax Payer ID

✅ Step 6: Add More Information

  • Date of Birth
  • Gender
  • Blood Group
  • Marital Status
  • Guardian Name
  • ID Proof Name & Number (e.g., Passport, NID, Driving License)
  • Permanent Address
  • Current Address
  • Profile Photo: Upload a picture by drag-and-drop or file selection.
  • Social Links: Facebook, Instagram, X (Twitter).

✅ Step 7: Fill Human Resource Details

  • Employee ID
  • Shift (Day/Night)
  • Department
  • Designation
  • Salary & Pay Type

✅ Step 8: Save the User

  1. Review all information carefully.
  2. Click on the “Save” button.
  3. The new user will now be added to your system with assigned roles and permissions.

🔐 Important Notes

  • Only Admin or users with HR/Settings permissions can add new users.
  • Always assign proper roles to avoid unauthorized access.
  • Keep ID proof and bank details secure and accurate.

🎯 Tips

  • Use strong passwords for login accounts.
  • Keep social and HR details updated for employee management.
  • Regularly review user roles and permissions to maintain system security.

👉 By following these steps, you can easily add and manage new users in GPOS, ensuring proper role-based access, employee records, and smooth business operations.

Table of Contents