How to Add an Account in the Accounting

This tutorial will guide you through the step-by-step process of adding a new account in the GPOS Accounting Module.

🛠️ Why You Need to Add an Account

• To record business transactions properly

• To categorize finances under specific accounts

• To maintain accurate opening and closing balances

• To track debit and credit activities for reporting and audits

📋 Steps to Add an Account in GPOS

✅ Step 1: Go to the Accounting Module

1. Log in to your GPOS dashboard.

2. From the side menu, navigate to “Accounting”.

3. Click on “Accounts” or “Add Account”.

✅ Step 2: Select Account Group

1. Choose the Accounts Group under which this account will fall (e.g., Assets, Liabilities, Expenses, Income).

2. This ensures proper categorization for reporting.

✅ Step 3: Enter Account Details

1. Name: Enter the account name.

2. A/C Number: Provide a unique account number.

3. Bank: If applicable, select the bank associated with this account.

4. Business: Select the business branch or unit (if multiple businesses are configured).

5. Opening Balance: Enter the initial balance for the account.

✅ Step 4: Save the Account

1. Click “Save” to add the account to your system.

2. The new account will appear in the Accounts List with the following columns:

| Accounts Group | Name | A/c Number | Bank | Business | Opening Balance | Debit | Credit | Closing Balance | Action |

🔐 Important Notes

• Only authorized users can add new accounts.

• Ensure the account number is unique to avoid conflicts.

• All transactions recorded under this account will update the debit, credit, and closing balance automatically.

🎯 Tips

• Review account group selection carefully before saving.

• You can edit account details later if needed.

• Keep track of opening balances to maintain correct financial reporting.

By following these steps, you can efficiently add accounts in GPOS Accounting Module, ensuring accurate bookkeeping and smooth financial management.