How to Delete a Purchase Order in GPOS
This tutorial will guide you through the step-by-step process of deleting a saved purchase order in GPOS.
🛠️ Why You Might Need to Delete a Purchase Order
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A purchase order was created by mistake
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Supplier or item details were entered incorrectly
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Duplicate purchase orders exist in the system
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Business decision changed and the order is no longer valid
📋 Steps to Delete a Purchase Order in GPOS
✅ Step 1: Go to the Purchase Order List
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Log in to your GPOS dashboard.
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From the side menu, navigate to the “Order” module.
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Click on “Purchase Orders” to view the list of saved purchase orders.
✅ Step 2: Search and Select the Purchase Order
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Use filters such as PO Number, Supplier Name, or Date to search.
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Locate the purchase order you want to delete.
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Select it from the list.
✅ Step 3: Open the Purchase Order
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Click on the PO ID (e.g., PO-2508-0001) to open the order details.
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Review the details to confirm that this is the correct order you wish to delete.
✅ Step 4: Click on “Delete Purchase Order”
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On the purchase order screen, click the “Delete” button.
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The system may ask for confirmation before proceeding.
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Confirm the deletion.
✅ Step 5: Verify Deletion
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Once deleted, the purchase order will no longer appear in the Purchase Order List.
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Inventory and accounts will not be affected if the order has not yet been converted to a purchase invoice.
🔐 Important Notes
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Only authorized users with delete permissions can remove purchase orders.
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Deleted purchase orders cannot be restored.
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If a PO has already been converted to a Purchase Invoice, it cannot be deleted (you must cancel/return instead).
🎯 Tips
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Always double-check before deleting, as the process is irreversible.
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Use cancellation instead of deletion if you want to keep a record for audit purposes.
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Maintain proper user roles to avoid accidental deletions.
By following these steps, you can securely delete unwanted or duplicate purchase orders in GPOS while keeping your records clean and accurate.