How to Delete a Purchase in GPOS

This tutorial will guide you through the step-by-step process of deleting a purchase entry in GPOS.

🛠️ Why You Might Need to Delete a Purchase

• A purchase entry was created by mistake

• Duplicate purchase invoice added in the system

• The wrong supplier or product was entered

• Test/Training data needs to be removed

📋 Steps to Delete a Purchase in GPOS

✅ Step 1: Go to the Purchase List

1. Log in to your GPOS dashboard.

2. From the side menu, navigate to the “Purchase” module.

3. Click on “Purchase List” to see all recorded purchases.

✅ Step 2: Search and Select the Purchase

1. Use the filters to find the purchase you want to delete.

2. You can search by purchase number, supplier name, or date.

3. Select the specific purchase entry from the list.

✅ Step 3: Click on “Delete Purchase”

1. After selecting, click the “Delete” button.

2. A confirmation pop-up will appear to ensure you want to delete it.

✅ Step 4: Confirm Deletion

• Click “Yes/Confirm” to permanently delete the purchase.

• Once confirmed, the selected purchase will be removed from your records.

🔐 Important Notes

• Only authorized users with delete permissions can delete purchases.

• Deleted purchases cannot be recovered.

• Inventory and accounts linked to the deleted purchase will be adjusted automatically.

🎯 Tips

• Double-check before deleting; if the purchase has minor mistakes, you may prefer editing instead.

• Keep deletion rights limited to managers/admins for better data security.

• Run regular purchase reports to track and avoid duplicate entries.

By following these steps, you can easily delete a purchase in GPOS while keeping your data clean, accurate, and secure.