How to Edit a Purchase in GPOS

This tutorial will guide you through the process of editing a saved purchase entry in GPOS while keeping the original purchase number unchanged.

🛠️ Why You Might Need to Edit a Purchase

• Wrong supplier details were entered

• Incorrect product quantity was recorded

• Purchase price was entered incorrectly

• Discounts or additional charges were missed

• Items were mistakenly added or left out

📋 Steps to Edit a Purchase in GPOS

✅ Step 1: Go to the Purchase List

1. Log in to your GPOS dashboard.

2. From the side menu, navigate to the “Purchase” module.

3. Click on “Purchase List” to view all saved purchase entries.

✅ Step 2: Search and Select the Purchase

1. Use the filters to find the purchase entry you want to edit.

2. You can search by purchase number, supplier name, or date.

3. Select the purchase you want to modify.

✅ Step 3: Click on “Edit Purchase”

1. After selecting, click the “Edit” button.

2. The purchase entry will open in editable mode.

✅ Step 4: Make Necessary Changes

• Update supplier details (if required)

• Correct item quantity or rates

• Add or remove products

• Apply discounts, taxes, or additional charges

• Update remarks or reference numbers

✅ Step 5: Save the Purchase

1. Once all necessary corrections are made, click “Save”.

2. The system will retain the original purchase number, but all changes will be saved successfully.

🔐 Important Notes

• Only users with proper permissions can edit purchases.

• Every change is logged in the system for tracking and accountability.

• Inventory will be automatically updated after editing a purchase.

🎯 Tips

• Always review purchase details carefully before saving.

• Double-check quantities and rates to avoid stock mismatches.

• Maintain proper user role permissions to avoid unauthorized edits.

By following these steps, you can easily edit purchase entries in GPOS without changing the purchase number — keeping your records accurate and your inventory up to date.