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How to Add a Purchase in GPOS

PostedAugust 18, 2025
UpdatedAugust 18, 2025
Byadmin

This tutorial will guide you through the step-by-step process of recording a new purchase entry in GPOS.

🛠️ Why You Need to Add a Purchase

  • To record items purchased from suppliers/vendors

  • To update inventory with new stock

  • To track purchase costs and margins

  • To maintain vendor-wise purchase history and accounts

📋 Steps to Add a Purchase in GPOS

✅ Step 1: Go to the Purchase Screen

  1. Log in to your GPOS dashboard.

  2. From the side menu, navigate to the “Purchase” module.

  3. Click on “Add Purchase” to open the purchase entry form.

✅ Step 2: Select Supplier

  1. Choose an existing supplier from the list.

  2. If the supplier is not in the system, add a new supplier with details (Name, Phone, Address).

  3. If left blank, the purchase will be recorded without a supplier.

✅ Step 3: Add Items to the Purchase

  1. Scan the product barcode or search by item name.

  2. Enter the purchased quantity and purchase price.

  3. Repeat this process for all items being purchased.

✅ Step 4: Apply Taxes/Discounts (If Any)

  • Add applicable purchase tax (e.g., VAT, GST).

  • Apply any supplier discounts (percentage or fixed amount).

  • GPOS will automatically calculate the net payable amount.

✅ Step 5: Select Payment Mode

  1. Choose the payment method – Cash, Bank, Card, Mobile Payment, or Credit.

  2. If partial payment is made, enter the paid amount and balance will be marked as payable.

✅ Step 6: Finalize and Save Purchase

  1. Review supplier details, items, and totals carefully.

  2. Click the “Save” or “Save & Print” button.

  3. GPOS will generate a Purchase Number, and stock will be updated instantly.

🔐 Important Notes

  • Only authorized users can add or approve purchases.

  • Every purchase entry updates both inventory and accounts.

🎯 Tips

  • Always check supplier invoice before saving the purchase entry.

  • Maintain consistent supplier names to avoid duplication.

  • Use barcode scanning for faster entry.

By following these steps, you can easily add new purchases in GPOS — keeping your stock updated, suppliers tracked, and accounts accurate.

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