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How to Issue Stock of Products in GPOS

PostedAugust 17, 2025
UpdatedAugust 17, 2025
Byadmin

This tutorial will guide you through the process of creating a Stock Issue in GPOS. A Stock Issue is used when products are removed from inventory for internal use, transfer, damage, or any other non-sales purpose.

🛠️ Why You Need to Issue Stock

  • To record products taken for office or departmental use

  • To manage damaged or expired stock

  • To transfer stock between different departments or locations

  • To maintain accurate inventory records

📋 Steps to Create a Stock Issue in GPOS

✅ Step 1: Go to the Stock Issue Screen

  1. Log in to your GPOS dashboard.

  2. From the side menu, navigate to “Inventory”.

  3. Select “Stock Issue”.

✅ Step 2: Enter Stock Issue Details

  1. Date – Select the date of the stock issue (e.g., 17-08-2025).

  2. Department – Choose the department requesting or consuming the stock.

  3. Reported By – Enter the name of the person reporting/approving the stock issue.

✅ Step 3: Search and Add Products

  1. Use the Search Product option to find items by Name or Code.

  2. Select the product you want to issue.

  3. Enter the Quantity of items to be issued.

  4. Choose the correct Unit (e.g., pcs, box, kg).

  5. The Unit Cost (Excl. Tax) will be auto-fetched from inventory.

  6. Select the Stock Location (e.g., Smart Solutions).

✅ Step 4: Review Subtotal

  • The system will automatically calculate the Subtotal = Quantity × Unit Cost.

  • Multiple products can be added to the stock issue list.

Example Table:

Product Stock Location Quantity Unit Unit Cost (Excl. Tax) Subtotal
Product A Smart Solutions 5 pcs 100.00 500.00
Product B Smart Solutions 2 box 200.00 400.00

✅ Step 5: Save and Print

  1. Once all products are added, review the stock issue.

  2. Click “Save” to finalize.

  3. If required, click “Print” to generate a stock issue slip (A4 format).

🔐 Important Notes

  • Only authorized users can create stock issues.

  • Stock quantities will be deducted immediately from inventory after saving.

  • Every stock issue is logged for audit purposes.

🎯 Tips

  • Always verify quantities before issuing stock to avoid errors.

  • Use “Department” and “Reported By” fields properly for accountability.

  • Review inventory reports regularly to track non-sales stock movement.

By following these steps, you can easily record a Stock Issue in GPOS, ensuring accurate inventory management and accountability.

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