How to Manage Alert Quantities in GPOS

This tutorial will guide you through the process of setting and monitoring Alert Quantities in GPOS, so you never run out of stock for important products.

🛠️ Why You Need Alert Quantities

• To get notified when product stock reaches a minimum threshold

• To prevent stockouts and lost sales

• To plan timely reordering from suppliers

• To maintain smooth inventory flow for high-demand items

📋 Steps to Set and View Alert Quantities in GPOS

✅ Step 1: Go to the Product List

1. Log in to your GPOS dashboard.

2. From the side menu, navigate to the “Inventory” module.

3. Click on “Products” to view your complete product list.

✅ Step 2: Locate the Product

1. Search for the product by Name, SKU, or Barcode.

2. Select the product you want to set an alert quantity for.

✅ Step 3: Set Alert Quantity

1. In the product details, find the “Alert Qty” field.

2. Enter the quantity at which you want to be alerted (e.g., 10 units).

3. Click Save to update the product settings.

✅ Step 4: Monitor Alert Quantities

• Go to Inventory > Alert Quantities to see products nearing low stock.

• The list will show:

• If Current Stock ≤ Alert Qty, the product will appear in this list.

✅ Step 5: Take Action

• Place a purchase order to replenish the stock.

• Adjust Alert Qty if your sales volume changes.

🔐 Important Notes

• Only users with inventory management permissions can change Alert Quantities.

• Keeping Alert Quantities updated helps with automatic reorder planning.

🎯 Tips

• Set lower alert quantities for slow-moving products and higher for fast-moving products.

• Review your alert list daily to avoid stock issues.

• Use the Export to Excel feature for supplier ordering purposes.

By following these steps, you can effectively use Alert Quantities in GPOS to maintain healthy stock levels and avoid lost sales opportunities.