How to Check Supplier Ledger in GPOS

🛠️ Why You Need to Check a Supplier Ledger

• To view outstanding balances with a supplier

• To track purchase history and payments made

• To verify product supply against invoices

• To maintain accurate accounts payable records

📋 Steps to Check Supplier Ledger in GPOS

✅ Step 1: Go to the Supplier Module

1. Log in to your GPOS dashboard.

2. From the side menu, navigate to the “contact” section.

3. Click on “Supplier List” to view all registered suppliers.

✅ Step 2: Search and Select the Supplier

1. Use the search box to find the supplier by name, company, or contact number.

2. Click on the supplier’s name to open their profile.

✅ Step 3: Open the Ledger View

1. Inside the supplier profile, locate the “Ledger” or “View Ledger” option.

2. Click to open the detailed ledger report.

✅ Step 4: Review Ledger Details

• View all purchase invoices from the supplier

• See payment transactions and credits

• Check the current outstanding balance

• Verify dates, invoice numbers, and amounts

✅ Step 5: Apply Filters (Optional)

1. Filter ledger entries by date range, transaction type, or status.

2. This helps in finding specific transactions quickly.

✅ Step 6: Export or Print Ledger (Optional)

1. Click “Export” to download the ledger in PDF or Excel format.

2. Use the “Print” option for a hard copy.

🔐 Important Notes

• Only authorized users can access supplier ledgers.

• Ledger entries are automatically updated when purchases or payments are recorded.

🎯 Tips

• Check supplier ledgers regularly to avoid payment disputes.

• Use filters to generate monthly or yearly supplier reports.

• Keep payment records updated for accurate outstanding balances.

By following these steps, you can easily check and manage supplier ledgers in GPOS — ensuring clear records, accurate payments, and smooth supplier relationships.