Edit a Saved Invoice in GPOS

This tutorial will guide you through the process of editing a saved invoice in GPOS while keeping the original invoice number unchanged.

🛠️ Why You Might Need to Edit an Invoice

• An item was mistakenly scanned or added more than once

• The discount was not applied correctly

• Customer changed or removed a product after billing

• Customer name or contact details need updating

📋 Steps to Edit a Saved Invoice in GPOS

✅ Step 1: Go to the Invoice List

1. Log in to your GPOS dashboard.

2. Navigate to the “Sales” module from the side menu.

3. Click on “Manage Sales”.

✅ Step 2: Search and Select the Invoice

1. Use the search filters to find the invoice you want to edit.

2. Search by invoice number, customer name, or date.

3. Select the specific invoice from the list.

4. Click on “Action Button” to view more actions

✅ Step 3: Click on “Edit Invoice”

1. Once selected, click the “Edit” button.

2. The invoice will open in editable mode.

✅ Step 4: Make Necessary Changes

• Adjust item quantity

• Add or remove items

• Apply or correct discounts

• Update customer information (name, phone number, etc.)

✅ Step 5: Save the Invoice

1. After making all the required changes, click on the “Save” button.

2. The system will retain the original invoice number, and the updated invoice will be saved.

🔐 Important: User Permissions

• Only authorized users can edit saved invoices.

• All edits are logged to maintain transparency and accountability.

🎯 Tips

• Review all invoices before final printing.

• Always ensure that proper user role settings are in place to prevent unauthorized edits.

• Inform the customer if major changes are made after billing.

By following these steps, you can easily correct billing errors and keep your sales records accurate — all without generating a new invoice number.