Getting Started with Your Work Computer

🧾 Edit a Saved Invoice in GPOS

This tutorial will guide you through the process of editing a saved invoice in GPOS while keeping the original invoice number unchanged.

🛠️ Why You Might Need to Edit an Invoice

An item was mistakenly scanned or added more than once
Discount was not applied correctly
Customer changed or removed a product after billing
Customer name or contact details need updating

📋 Steps to Edit a Saved Invoice in GPOS

✅ Step 1: Go to the Invoice List

Log in to your GPOS dashboard.
Navigate to the “Sales” module from the side menu.
Click on “Manage Sales”.

✅ Step 2: Search and Select the Invoice

Use the search filters to find the invoice you want to edit.
Search by invoice number, customer name, or date.
Select the specific invoice from the list.
Click on “Action Button” to view more action

✅ Step 3: Click on “Edit Invoice”

Once selected, click the “Edit” button.
The invoice will open in editable mode.

✅ Step 4: Make Necessary Changes

Adjust item quantity
Add or remove items
Apply or correct discounts
Update customer information (name, phone number, etc.)

✅ Step 5: Save the Invoice

After making all the required changes, click on the “Save” button.
The system will retain the original invoice number, and the updated invoice will be saved.

🔐 Important: User Permissions

Only authorized users can edit saved invoices.
All edits are logged to maintain transparency and accountability.

🎯 Tips

Review all invoices before final printing.
Always ensure proper user role settings to avoid unauthorized edits.
Inform the customer if major changes are made after billing.

By following these steps, you can easily correct billing errors and keep your sales records accurate — all without generating a new invoice number.